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Clinical Trials Visits & Events Scheduling System

Automated Study Scheduler

Centralized Rapid Configuration

Easy Protocol Amendments

Advantages

Advantages of Jeeva Schedule of Visits Solution

01

Secure Tracking

A secure platform for managing and scheduling clinical trial patient visits and tracking the status of each event.

02

Flexible Protocol Amandments

The ability to easily create, modify, and manage protocol amendments, such as changes to visit dates, visit times, and visit types.

03

Automatic Notifications and Reminders

Automated notifications to respective clinical research patients and staff when visits are scheduled or rescheduled.

04

Centralized Study Schedule

A centralized location to store and control access level of data to staff and patient information and records.

05

Audit Records

An audit trail to track and trace all database and user changes made to patient records.

06

Informative Reports

The ability to generate reports on site performance, patient visits, protocol adherence, and other study data.

Our Clinical Trials Visits Scheduler Highlights

The Jeeva visits scheduling platform makes it easier to configure the patient visit schedule in a centralized location.

So, when the time comes to implement protocol amendments, the Jeeva centralized schedule of visits table maps all procedures to their respective ePRO, eCOA, eCRF, eConsent, eVisit, and other lab procedures.

This mapping enables the visits scheduler system to automate validations, protocol deviations, reminders, notifications, form assignments, appointment scheduling, and other user workflows to bring unprecedented efficiencies to trial management.

Every clinical trial protocol has a unique schedule of visits table of one or more procedures one should complete during each clinical study visit.

Compliance Programs Supported 

Benefits

Features of the Schedule of Visits Module

Centralized definition of protocol visits and procedures schedule.

Ease of use with simple & intuitive User Interfaces and workflows.

Get all clinical trial visit records in one place.

Manage appointment books and scheduling.

Video/Tele/SMS/Email communications.

Ease in verifying the patient's history of treatment.

Testimonials

Client Testimonials

In looking for a software partner, our research coordinators and investigators in the field could call the Jeeva team anytime, get reliable support, and have reassurance as we enroll patients on the go. You can count on Jeeva when time is of the essence in operationalizing a clinical trial.
Dr. Emmanuel Gorospe
Chief Medical Officer of KCRS
Jeeva is a game-changer for our rare diseases site/CRO. It is unfair to expect patients or healthy volunteers to visit a hospital or clinic when it is not necessary when a task can be effectively completed safely, remotely, and from the comfort of where they live.
Marshall Summar, MD, Ph.D
CEO, Uncommon Cures LLC
We are pleased to collaborate with Jeeva for the eCOA module for our investigator initiated observational study to understand toileting use by individuals with certain brain disorders
Dr. Terry Jo Bichell
CombinedBrain
Jeeva platform & service is aligned with our vision to making CAR-T cell therapies affordable in emerging markets.
Rahul Purwar
Founder at ImmunoACT
Jeeva gave us exactly the configurations we needed for our Pivotal clinical trials. I appreciate the functionality of the system.
Mihaela Plesa, BA, CCRP
Director, Clinical Research Programs Frantz Viral Therapeutics

In looking for a software partner, our research coordinators and investigators in the field could call the Jeeva team anytime, get reliable support, and have reassurance as we enroll patients on the go. You can count on Jeeva when time is of the essence in operationalizing a clinical trial.

Dr. Emmanuel Gorospe

Chief Medical Officer of KCRS

Jeeva is a game-changer for our rare diseases site/CRO. It is unfair to expect patients or healthy volunteers to visit a hospital or clinic when it is not necessary when a task can be effectively completed safely, remotely, and from the comfort of where they live.

Marshall Summar, MD, Ph.D

CEO, Uncommon Cures LLC

We are pleased to collaborate with Jeeva for the eCOA module for our investigator initiated observational study to understand toileting use by individuals with certain brain disorders

Dr. Terry Jo Bichell

CombinedBrain

FAQ

We Hear You Loud and Clear! Clearing Up Your Jeeva Concerns

Ask our chat Agent in the bottom right-hand corner anything about us or our solutions.

How does Jeeva manage complex visit windows and protocol arms in clinical trials?

Yes. Jeeva’s patient visit scheduler allows you to efficiently manage complex study protocols by defining flexible visit windows, setting specific offsets (such as Day 0 vs. Day 1), and supporting multi-arm calendars. This ensures accurate scheduling for even the most intricate study designs.

How are participants reminded of their upcoming visits?

Absolutely. Jeeva automates participant engagement with SMS, email, and in-app reminders tailored to each visit schedule. Optional two-way confirmations enable participants to confirm or reschedule, significantly reducing no-shows and improving adherence.

Can study coordinators access and manage multi-site scheduling calendars?

Yes. Jeeva provides role-based calendar views for coordinators, displaying all study visits by site, participant, or across an entire study. Built-in conflict detection helps streamline scheduling and optimize resource allocation across multiple locations.

How does Jeeva handle time zone differences for scheduling and notifications?

Jeeva’s scheduling engine automatically manages differences in participant and site time zones. All scheduling logic and notifications are localized, ensuring accurate appointment times regardless of geographic location.

Does Jeeva support transportation coordination and home-health logistics for patient visits?

Yes. The platform enables coordinators to manage and track transportation arrangements, home-health visits, and kit shipments directly within the scheduling workflow using customizable tasks and notes. This supports seamless logistics for decentralized and hybrid trials.

Is the visit scheduler integrated with Jeeva’s CTMS and EDC systems?

Yes. Jeeva’s visit scheduler is fully integrated with CTMS and EDC modules, linking scheduled visits to protocol procedures, eSource documentation, and financial event triggers. This cohesive approach enhances data flow and site/study management efficiency.